(a) At least once a year, volunteer board members must complete a Commission mileage reimbursement form specifying their home address and the address to which they travel to attend official Commission board meetings (usually the Richard G. Hocevar Building) and submit to the Commission staff liaison on their board. The form will be provided by the Commission staff liaison. It is the responsibility of the volunteer board member to notify the Commission staff liaison of any change in home address during the year, and to submit a corrected mileage reimbursement form.

(b) At least once a year, if the volunteer board member requires reimbursement for the care of a dependent as defined in this chapter, the member must complete a form that certifies the member has a dependent eligible for care, and submit the form to the Commission staff liaison on their board. The form will be provided by the Commission staff liaison. It is the responsibility of the volunteer board member to notify the Commission staff liaison of any change in circumstances that may affect eligibility for this expense, and submit a corrected form as needed.

(c) After each board meeting, the Commission staff liaison shall send an email to the Disbursements Group indicating which members attended the meeting. The Disbursements Group will process the expense reimbursements quarterly, and send a check directly to the volunteer board member at the home address noted on the form.

The Commission will only pay for mileage and/or dependent care expenses incurred in attending official Commission board meetings. Any other expenses such as tolls, meals, etc., are the responsibility of the volunteer board member. (REG-ADM-CS-2013-002 § IV)