9.85.030 Definitions.
(a) “Appointee” means a member of a WSSC board or commission.
(b) “Days” means business days.
(c) “Designated approver” means a Division Manager or above that is authorized to approve a travel request.
(d) “Distant travel” means official business travel:
(1) Which involves lodging accommodations; and
(2) Is more than 50 miles from a traveler’s official work site.
(e) “Incidental expenses” means fees and tips related to:
(1) Meals;
(2) Baggage carriers;
(3) Porters; and
(4) Hotel staff for room cleaning.
(f) “Local travel” means official business travel:
(1) Which does not involve lodging accommodations;
(2) Is within a 50-mile radius of the traveler’s official work site; or
(3) Both.
(g)
(1) “Lodging” means a reimbursable temporary residential accommodation made available to a traveler while on WSSC official business travel.
(2) “Lodging” includes hotels, motels, Airbnb or comparable home-sharing services.
(3) “Lodging” does not include apartment rentals.
(h) “Lowest logical air fare or rail fare” means the least expensive, nonrefundable fare with the minimum number of stops at the time of booking.
(i)
(1) “Nonpublic transportation” means transportation services provided by a taxi, shuttle, or comparable economy class ride share services such as Uber or Lyft.
(2) “Nonpublic transportation” does not include limousine services, private car services, or high end ride share services such as Uber Black or Lyft Lux or Premier.
(j)
(1) “Official business travel” means approved conferences, conventions, seminars and nonroutine official business meetings for the purpose of conducting, discussing or deciding matters related to the accomplishment of position responsibilities.
(2) “Official business travel” includes training related to the enhancement or improvement of the traveler’s job function or knowledge.
(k) “Online tool” means the cloud-based solution selected by WSSC to manage business travel transactions and expenses.
(l)
(1) “Per diem” means the daily cost for the traveler when on official business travel.
(2) “Per diem” includes meals and incidentals such as tips.
(3) “Per diem” does not include lodging, transportation, parking, and other services not related to the official business travel.
(m)
(1) “Public transportation” means a form of general passenger transportation.
(2) “Public transportation” includes Metro Bus, Metro Rail, and MARC.
(n)
(1) “Travel status” means the condition of the traveler while on official business travel.
(2) “Travel status” does not include commuting from home to the traveler’s assigned office, regardless of the length of the commute.
(o) “Traveler” means a:
(1) WSSC employee;
(2) Commissioner; or
(3) WSSC-approved consultant.
(p)
(1) “WSSC-approved consultant” means an entity under contract with WSSC who has been given authority by WSSC to charge WSSC for official business travel expenses.
(2) “WSSC-approved consultant” includes consultants, vendors and contractors. (Document dated July 1, 2021; FIN-2018-2 § (c))