(1) Authorized designees of the Environmental Group, Regulatory Services Group and Security and Safety Services Group will purchase Civil Citation Booklets from the Maryland District Court Warehouse, Purchasing Department, 2002A Industrial Drive, Annapolis, Maryland 21401. Phone: 410-260-1650. Fax: 410-260-1669.

(2) Authorized designees are responsible for the Uniform Civil Citation Booklets used in their divisions, and are required to keep a record of the issuance of Uniform Civil Citation Booklets and a record of each uniform civil citation issued, including the date and to whom each booklet was issued and when it was returned to the authorized designee.

(3) Issuing officers from each division must obtain Uniform Civil Citation Booklets from the authorized designees.

(1) Gather all pertinent information prior to informing the defendant that he/she will be issued a civil citation.

(2) Fill out the civil citation carefully, completing all applicable blocks and keeping track of all citations.

(3) When filling out civil citations print all information neatly and write firmly so that all copies are legible. Use a blue ball point pen only.

(4) If applicable, issue a concurrent report on the appropriate form.

(5) If applicable, take photographs of the offense for which the civil citation is written. (Take as many photos as is necessary to fully document the violation.)

(1) County. Enter the name of the county in which the violation occurred.

(2) Agency. Enter “Washington Suburban Sanitary Commission.”

(3) Defendant’s Name. Enter the responsible individual’s name, if the individual is acting on their own behalf. If the individual is acting on behalf of another entity, then enter both that entity’s name and the individual’s name.

(4) Defendant’s Address. Enter the responsible individual’s address, if individual is acting on their own behalf. If the individual is acting on behalf of another entity, then enter that entity’s address.

(5) Personal Information. Use the driver’s license of the individual being issued the civil citation to fill in these spaces. For any information that is not included on the license, make your best judgment and fill in the remaining spaces.

(6) Personal Knowledge v. Affidavit. If a violation is viewed by the issuing officer, then the personal knowledge box should be checked. If the violation was not viewed by the issuing officer, then the affidavit box should be checked. If the affidavit box is checked, then an affidavit must be submitted with the civil citation to the defendant and to the court. Contact the General Counsel’s Office to assist with preparation of the necessary affidavit.

(7) Charge. State the specific violation for which the defendant is being charged, e.g., theft of water, failure to have all grease creating devices connected to a grease abatement system, plumbing without a permit, etc.

(8) Time and Date. Enter the date and time of the violation.

(9) Location. List the facility, site or street address, city and county, in which the violation occurred.

(10) Code, Municipal Infraction or COMAR. For all violations, check the Code box only. All violations of WSSC regulations and procedures are considered to be violations of the Annotated Code of Maryland, state law. Additionally, enter the correct and specific name and number of the WSSC regulation, section, subsection and paragraph, when applicable.

(11) Receipt of Citation. If the civil citation is issued directly to the individual, have the individual sign here noting receipt of the civil citation, after the civil citation has been completely filled out. If the civil citation is mailed, under the signature line, note that the civil citation was sent certified mail and list the mail receipt number, e.g., “sent certified mail – 745747070507500.” (If a civil citation is mailed, it must be mailed via certified mail.)

(12) Instructions Section. Check the following boxes and fill in the appropriate information for all citations:

(13) Signature. In this section:

(1) Municipality/Court Copy (White). This copy should stay in the officer’s file. If the defendant does not comply with the civil citation or elects to stand trial, this copy should go to one of the following district courts, based upon the county in which the civil citation was issued:

(2) Prosecutor’s Copy (Green). This copy should stay in the officer’s file. If the officer receives a court summons or a subpoena for trial, this copy should be forwarded along with a copy of the subpoena to the General Counsel’s Office.

(3) Defendant’s Copy (Yellow). This copy should be given to the defendant at the time of issuance.

(4) Municipality Copy (Pink). This copy should be kept in the issuing officer’s division’s file.

(5) Officer’s Copy (Gold). This copy should be kept in the issuing officer’s file.

(1) All issuing officers should keep a calendar of dates that payments and/or elections to go to trial for each civil citation are due from the defendant. All issuing officers should also follow up with the authorized designee to see if payment or elections were made.

(2) Authorized designees should follow up with the WSSC’s Cashier’s Office to see if payments were made for civil citations and applied to the correct account.

(1) The civil citation number.

(2) The name of the entity or individual (last, first) cited.

(3) The date of the violation.

(4) The violation (document, section, subsection and paragraph).

(5) The name of the issuing officer (last, first).

(6) The division of the issuing officer.